TimeFlow
An all-in-one cloud management platform for SMEs, agencies and professionals: hours and jobs, sales documents and e-invoicing in a single hub.
The context
Hours in one app, quotes in another, invoices in a third. TimeFlow lines up the whole cycle, from quote to payment.
We designed the architecture, interface and backend of a platform that brings together time tracking, jobs, the document cycle and e-invoicing, with company details filled in automatically from the VAT number.
The challenge
The knots to untie.
- 01
Automatic supplier invoices
Receiving and reconciling supplier invoices without manually downloading XML files from the Sistema di Interscambio (Italy’s e-invoicing exchange system).
- 02
Linked documents
One quote that generates several delivery notes, then merged into a single invoice, with VAT, discounts and withholdings always consistent.
- 03
Protected financial data
Rates, margins, bank details and invoices safe from any data leak between users and companies.
- 04
Easy to use
Fast, straightforward management software, far from the clunky interfaces of traditional tools.
Tailored solutions
What we developed.
- 01
Complete document cycle
Quotes, orders, delivery notes, pro formas, invoices and credit notes, converted in one click with automatic recalculation.
- 02
SDI e-invoicing
FatturaPA XML, sending and tracking, automatic import of supplier invoices, test and production environments.
- 03
Hours and profitability
Real-time timer and comparison of estimated hours, costs and rates by job, milestone and person.
- 04
Recurring invoicing
Subscriptions with automatic invoicing, revenue projections and alerts on due dates and unpaid invoices.
- 05
Automatic contact records
Customer and supplier company details filled in from the VAT number alone.
- 06
Security
Access rules reworked across more than 20 tables to strictly isolate each user’s data.
Results
- -70%time spent drafting and converting sales documents
- Zerodata entry errors thanks to VAT-number autofill
- Livevisibility of the margins on every job
Let’s talk
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