KoopShare Central
The cloud management software for social cooperatives and non-profit sector organisations: projects, clients, shifts, documents and reporting on one platform.
The context
Contracts with local councils and health authorities, dozens of sites, educators and care workers across several projects: a cooperative’s complexity doesn’t fit in an Excel sheet.
KoopShare Central digitalises operational, document and staff management. It hosts several cooperatives on the same platform with fully separated data, and mirrors the real structure of the work: cooperative, client, project, place of service, team.
The challenge
The knots to untie.
- 01
Confidential, separated data
Information on minors and vulnerable users: no cooperative must ever see another’s data.
- 02
Changing roles
The same person can be a coordinator on one project, an educator on another and a trainee on a third.
- 03
Granular permissions
More than 15 actions governed across 4 visibility levels: everyone, assigned, team, own only.
- 04
Reporting to public bodies
Hours, attendance, absences and changes, exported quickly in the formats clients require.
Tailored solutions
What we developed.
- 01
Security in the database
Every record is tied to its cooperative and protected by access rules enforced directly by PostgreSQL.
- 02
Contextual permissions
System roles and custom roles per project, client or site: the interface shows only the actions allowed.
- 03
Document archive
Folders by cooperative, project and client, plus a protected personal documents area.
- 04
Shifts and “Who’s working today”
A unified, real-time calendar of staff spread across the different sites.
- 05
Changes and absences
Shift swaps, holidays, leave and sick days with approval and automatic calculation of remaining balances.
- 06
Deadlines and training
Mandatory certifications, safety courses and project obligations under control.
The product
Modules and features.
Platform panel
Accredited cooperatives, global roles and permissions, maintenance and export.
Cooperative workspace
Contracts, active projects, hour allowances, deadline tracker and staff.
Projects and clients
Project sheets, locations, teams and the document history of every assignment.
Calendar and attendance
Weekly and monthly shifts, filterable by site, project and person.
Logbook
Schedule changes, emergencies and operational notices.
Reports and export
Hours per project, absence balances and timesheets in Excel, PDF and CSV.
Results
- 100%paperless: no more sign-in sheets and informal chats
- GDPRsensitive data isolated for each cooperative
- 1 hubfor projects, shifts, documents and monthly reports to public bodies
Let’s talk
The next one
could be yours.
Tell us about your project: we’ll show you how we would approach it, with clear timescales and costs.